Privacy

Privacy Policy

1. About this Policy
This Privacy Policy has been adopted by BC Jeffrey Pty Ltd (ACN: 619 744 071) trading as
“Decimal Place Tax and Business Solutions”, “we”, “us” and “our” including any corporate
entity owned or controlled by this company.
Our employees, contractors, consultants, partners and any other third party entities that at
our direction have access to your personal information are bound by and must adhere to this
Privacy Policy.  By providing personal information to us you consent to our collection, use and disclosure of
your personal information in accordance with this Privacy Policy.
We reserve the right to make amendments to this Privacy Policy at any time and will make
available to you details of the changes we make. If you have objections to our Privacy
Policy, you should notify us immediately and not submit personal information to us.

2. Commitment
As responsible data custodians we are committed to protecting your personal information.
This Privacy Policy outlines how we collect, use, store and disclose your personal
information in accordance with the Australian Privacy Principles 2014 (APPs) established
under the Privacy Act 1988 (Privacy Act).

You can obtain further information regarding the APPs and your privacy rights at the Office
of the Australian Information Commissioner (OAIC) at www.oaic.gov.au.

3. Personal or sensitive information we collect
We may collect personal information that you have supplied to us such as your name, age,
date of birth, address, and other contact details. We may also collect sensitive information
from you with your consent (in specific circumstances).

The type of information we may collect depends on your dealings with us and may include:
–  Name, contact details;
– Identification information – e.g. your tax file number, driver’s licence;
– Employment information – e.g. current and historical;
– Financial information – e.g. bank accounts, shareholdings, loans;
– Financial circumstances – e.g. assets and liabilities, credit reporting, income,
expenditure, insurance, superannuation; and
– Information provided to us via client surveys.

4. Collection & Use
We may collect personal information from you or from third parties by:
– Having face-to-face meetings and telephone discussions with you;
– Asking you to complete client questionnaires;
– You using our website and interacting with our social media sites;
– You communicating with us through correspondence;
– Conferring with third parties such as financiers or the Australian Taxation Office on your
behalf;
– Using “cookies” or other similar tracking technologies on our website that track website
usage, preferences and personal account information; and
– Requesting information from a publicly available source.
We collect personal information from you to be able to provide you with the services you
have requested us to provide including:
– Preparing tax returns and financial accounts; and
– Liaising with third parties on your behalf such as financial institutions, government
organisations, insurance.

5. Disclosure
We may disclose your personal information for the following purposes:
– To enable you to access and use our services and in turn provide our services to you;
– To provide you with direct marketing materials that may be of interest to you such as
articles or product brochures or correspondence from our business partners;
– For purposes that you consent to such disclosure or for a related purpose where you
would reasonably expect such disclosure; and
– Any circumstance otherwise authorised by the APPs and/or the Privacy Act.

We will only use sensitive information for the primary purpose it was obtained for or for a
secondary purpose that is directly related to the primary purpose (or where otherwise
required by law). We may disclose your personal and sensitive information to trusted third parties, including
the following entities:
– Our representatives, advisers, employees, dealers, agents and related bodies
corporate; third party suppliers and service providers such as the providers for the operation of
our website or business services;
– The Australian Taxation Office (ATO) to meet ongoing compliance;
– The Australian Securities & Investments Commission (ASIC) or Chartered
Accountants Australia and New Zealand to meet ongoing compliance, mandatory
professional standards and other legal obligations;
– Specific third parties authorised by you to receive information held by us; and
– As required by law or directed by legal decision/process;
– Any industry body, tribunal, court or otherwise connected with any complaint regarding
our services.

6. Security
We take our security obligations seriously and your personal information is regarded as
confidential and may be held in both hard copy and/or electronic versions. We will take all
reasonable steps to safeguard your information so that it is not misused, lost, modified,
accessed by unauthorised persons or disclosed without authorisation.

As responsible data custodians we are familiar with the requirements of the Notifiable Data
Breaches scheme and are committed to responding to data breaches in accordance with our
obligations under the Privacy Act. We will notify the Office of the Australian Information
Commissioner and you if there is unauthorised access to, unauthorised disclosure of, or loss
of, personal information held by us and the access, disclosure or loss is likely to result in
serious harm to any of the individuals to whom the information relates in accordance with the
Privacy Act.

Our website may contain links to external websites operated by third parties. The privacy
polices of these other websites may not accord with this Privacy Policy and we cannot be
held responsible and do not have control of the use of your personal information by these
third parties.

As responsible data custodians, any breach of this Privacy Policy by our employees,
contractors, consultants, partners and any other entity that at our direction have access to
your personal information will invoke disciplinary and possible legal action against the
offending party.

7. Accessing, Updating and Correcting Your Personal and Sensitive Information
You have a right to access your personal information, subject to exceptions allowed by law.
If you would like to do so, please provide us with a request in writing to the contact details
listed below. Depending upon the complexity of the request, we will endeavour to respond
to you within four weeks of receiving your request. We reserve the right to charge a fee for
searching for, and providing access to, your information on a per request basis. Where we
cannot provide you with access to all of your personal information, we will provide you with
reasons why. We may also require your identity to be verified when you send in your request
and prior to sending any substantive response.

If at any time you believe that information we hold about you is incomplete, inaccurate,
irrelevant, misleading or not up-to-date, please contact us and we will take reasonable steps
to correct the information in accordance with the Privacy Act.

8. Complaints and Inquiries
If you have a complaint regarding the way we have handled your information, or have any
questions about this Privacy Policy, or your personal information we hold, please contact us
by any of the following means:
Bryce Jeffrey – Director
Email: [email protected]
Phone: (08) 6142 1144
Mail: 11/116 Mounts Bay Road, Perth WA 6000
Please make sure to include your name and return contact details with any inquiry.
We will endeavour to respond to your complaint or inquiry within a reasonable period from
when it is received.
If you are not satisfied with our response to your complaint or inquiry you can contact the
Office of the Australian Information Commissioner (OAIC) at www.oaic.gov.au.
Policy Effective: 08 April 2020